Policy & Advisory Committee

Introduction

The Policy and Advisory Committee was formally set up following a decision by the Board at its session held on the 3rd of November 2017. The Committee will consider policy matters and accordingly advise Board and SAIBPP membership. The work of the Committee shall not overlap but must endeavor to compliment that of existing Committees.

The Committee has been established to shape thought leadership, support policymaking and strengthen the response to public discourse on matters pertaining to the property sector, property practitioners and black economic transformation. The goal of the Committee is to support and strengthen policymaking and policy implementation in the property sector by providing rigorous, timely and policy-relevant analysis, making accessible industry-specific themed research, and create a platform for discussion and debate on issues facing the property sector and property practitioners.

Mandate

The Policy and Advisory Committee is a Standing Committee of the Board. It is responsible for formulating policy position and advising the Board in fulfilling its responsibilities relating to industry participation, legislation, public policy, research, public documents and stakeholder relations.

Key duties

i.On an ongoing basis provide expertise to enhance the quality of Board discussion on policy, legislation and industrywide matters, and facilitate effective Board decision-making in these areas;
i. Advise the Board on the adequacy and effectiveness of: Key internal documents, Organisation’s response and input to public documents, and Participation in industry in matters within the mandate of the Committee;
iii. Draw up opinions and recommendations to the Board, as required, for inputs and/or response to public documents on policy, legislation and black economic transformation;
Support the Board and the CEO in their government relations functions, related to policy and advisory issues, including liaison with other industry associations and bodies; and
iv.Perform such additional tasks as may be delegated to the Committee by the Board from time to time.
v.Perform such additional tasks as may be delegated to the Committee by the Board from time to time.

Authority

The committee is an active Advisor to the Board of Directors, the CEO, the President and other Committees. The committee will investigate or research policy and advisory issues and then propose action in the form of a recommendation to the Board for approval.

Policy responsibility

The Policy and Advisory Committee will be responsible for policy, research and oversight of the organisational policies.

Composition

The Committee will be composed of a minimum of three (3) persons. One of these persons must be an ex-Officio member or Secretary of the Board. The Board will designate the Chairperson of the Committee, who shall be a Director.The Committee will be open. The presence of two members, including the Chairperson, shall be necessary to constitute a quorum at meetings of the Committee.

Appointment

  • Members will serve from appointment until the re-striking of the committee. Should a vacancy occur on the Committee, for whatever reason, the committee chairperson may appoint a qualified person to fill that vacancy for the remainder of the vacant position’s term.
  • Committee members will be appointed for a 12-month term which is renewable annually should they still be willing to serve.
  • Committee members are required to be SAIBPP Members in good standing
  • Committee members are required to sign and adopt the code of conduct and be well-versed with the committee’s terms of reference, strategic objectives and activities.
  • The Board may remove any member of the Committee.

Meetings

The Committee shall meet by telephone or in person monthly (minimum four times a year).Meetings will be called by the Chairperson and organised by the CEO.

Resources

The Committee will receive the necessary resources from the CEO to fulfil its mandate,and may from time to time have staff persons or external suppliers assigned to assist the Committee with its work.

Objectives/deliverables

  • All policies and tasks requested by the Board or CEO assigned to the committee;
  • Seek and/or receive input on all laws, policies and key documents requiring input and/or response and prepare for Board consideration any recommendations;
  • In conjunction with the annual Strategic Plan, determine specific objectives and deliverables for the current year. These objectives and deliverables must be simple, measurable, time-bound, be aligned and part of SAIBPP annual programme.

Evaluation

The Board of Directors will evaluate the performance of the Committee. The performance of the committee will be assessed against the accomplishment of yearly objectives/deliverables. This review will take place immediately prior to the AGM.

Reporting

The Committee will report to the Board, in writing, at every meeting of the Board. The Committee will report to Members at the Annual General Meeting, in the form of a written report.